Ethics and Compliance Hotline

How to Contact the Hotline

• Hotline Website
• Toll-Free Telephone:
   866-962-1233
  

Other Ways to Report Fraud

Texas State Auditor’s Office

• 1-800-TX-AUDIT (1-800-892-8348)
• The Texas State Auditor᾿s Office Hotline

Purpose

The hotline provides a confidential way for the campus community to report instances of suspected noncompliance or unethical behavior outside the normal chain of command. This may include financial matters such as fraud, theft of University assets, conflicts of interest, and other misconduct or violations of UT Dallas or UT System policy. Normal administrative methods, such as talking to your supervisor, are still important first-line approaches for reporting questionable activities. However, the hotline is available whenever conventional channels are unknown or unacceptable, or an employee wishes to remain anonymous.

You are Protected from Retaliation

An employee who takes any disciplinary or retaliatory action against an individual for, in good faith, reporting, or causing to be reported, suspected wrongdoing, or for assisting in an authorized investigation of alleged wrongdoing is subject to disciplinary action, up to and including dismissal from the University. If you believe you are being retaliated against for reporting suspected noncompliance or unethical behavior through the hotline, you should pursue the appropriate administrative grievance procedure.

1. UT Dallas Reporting Suspected Unlawful Activity and Protection from Retaliation
2. UT System Protection from Retaliation Policy
3. Texas Whistleblower Act

Not for Complaints

The hotline is not a complaint line. Only matters involving noncompliance, unethical, or fraudulent behavior will be investigated (which includes reports of noncompliance with Texas Education Code 51.3525 – Regarding Diversity, Equity, and Inclusion Initiatives). Individuals who file grievances will be advised to pursue the normal administrative channels.

You Can Report Anonymously

UT Dallas contracts with an outside service provider, IntegrityCounts, to receive hotline calls and reports. If you ask to remain anonymous, no attempt will be made to identify you. The information you provide will be treated as confidential and privileged to the extent permitted by law.

What Happens After you Submit a Report

1. The outside contractor (IntegrityCounts) sends your report to the UT Dallas Compliance Hotline Triage Team:
   • Chief Compliance Officer (hotline administrator)
   • Chief Audit Executive
   • Chief Human Resources Officer
   • University Attorney
2. The Triage Team will evaluate your report and determine the most appropriate means for handling the issue.
3. The Triage Team will communicate with the reporter via the IntegrityCounts portal, and may ask for more information (if needed).

Resolution

UT Dallas is committed to promptly investigating all reports of unethical or inappropriate activities. When an issue is reported to the hotline, the specific action taken will depend on the nature and severity of the violation. You can be assured that compliance and fraud related reports will be investigated; however, in order to maintain confidentiality and anonymity of all parties involved you may not be aware that an investigation has taken place.